If time management phase is ignored, then it would make a negative impact on the execution of the project. Usually, it is seen that the projects which lack this phase, tend to get postponed or even sometimes may end up in the project closure. If the work is not planned in an efficient way then it means that the companies have to spend a few additional dollars to get the work done in time.
They have to hire additional resources to complete the project activities and deliver them on time. This is an additional cost to the company, which would impact its profit margins, objectives, and goals. The time management strategies that would help project managers to efficiently manage their projects are listed below:
- Prioritizing tasks and activities
Project managers have to prioritize the tasks that have to be finished on a priority basis. They must allocate these tasks to the team individual and also mention the timeline. After scheduling the work to the team individual, project managers need to take up other work.
Project managers can then focus on other jobs which have a lower priority, or, in other words, you say that they do not disturb smooth workflow of the project.
- Curtail Interruptions in work
It is seen that disruptions during the work procedure may interrupt a smooth workflow. The disruptions could be due to many causes like smartphone devices, work ambiance, social media access at the workplace at a time of work. To avoid such problems, project managers have to implement new rules and regulations to avoid these interruptions. By introducing such strategies, it would improve the productivity of the team individuals. Project managers need to reduce the usage of phone or answer a call while they are in the middle of doing their task, by doing this they will not get unfocused from their work and will be concentrated on their job.
Suggested read: Roles and Responsibilities of the project manager
- Stop postponing activities
It is significant that the project managers finish their jobs within their given time. They must not delay the tasks unless and until it has lower priority or if the task can be finished at a later stage of the project.
By finishing the jobs in a particular time period, project managers save a lot of time and can concentrate on other tasks or activities that will enhance the total productivity and proficiency of the team.
- Limit multi-tasking
Managing different activities at a specified time is good, as it saves the time of the project managers or team individual. But sometimes it may not work as the project managers or team members mean to.
If the job that project managers are working on is a high priority job, then it is counseled that project managers solely focus on that single job instead of doing multiple tasks at the same time, as there is each possibility that project managers making errors. To avoid such ambiguity mistakes, it is always advised to take up one work activity at a time
- Work Review
The quality of a good project manager is that they evaluate their whole day’s work at the end of every day. This will make sure that they have not lost out on any tasks. If they sense that there is some pending task they can start early the next morning and finish that work within a particular time.
The key to good time management is not to work extra, but to work more proficiently. Time management is not only significant for work atmosphere or projects, but this is vital in every aspect of human life. To be effective in your careers, persons must have proper time management skills and make optimum use of time.